The move to electronic case files is decided. The legacy registry is the problem.
The backlog is not in new cases. It is in basements and records rooms whose contents have never been migrated to an electronic case file system. And any AI solution must stand up to scrutiny by data protection officers and the staff council.
One collection of records as a pilot: scanned using TR-RESISCAN as guidance, with a log.
Your legacy registry as a searchable knowledge base alongside the electronic case file system, running on your own systems.
Respond to enquiries faster: find case files, provide supporting evidence and create a traceable record.
EVIDENCE · Method tested on our own real-world archive of almost two decades: 100% metadata coverage across 4,695 notes, 0 sensitive items in the cloud, an unbroken audit trail.
Frequently asked questions from the sector.
Is replacing paper originals with scans legally secure?
That depends on the document type and the procedure. We use TR-RESISCAN as guidance and establish in advance which originals must be retained.
Can public authorities use AI in compliance with the GDPR?
Yes. What matters is the legal basis, the purpose and the protection of the data. Repertadata uses local processing, documented workflows and human oversight.
How does this fit alongside electronic case files?
Repertadata makes legacy records accessible alongside the electronic case file system, as a searchable knowledge base, not a parallel case file system.